ETHOS MEDIA S.A. considers your personal data a very serious matter and therefore complies with the relevant national legislation as well as Regulation (EU) 2016/679 of the European Parliament on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation – GDPR).

ETHOS MEDIA S.A. is committed to the full implementation of current legislation and European regulations taking into account the adoption of appropriate technical and organizational measures for the protection of personal data.

This policy applies to personal data collected and/or processed by LiveOn platform. Please note that this applies in full to events organized by ETHOS MEDIA S.A. For events organized by third parties and hosted by the LiveOn platform, you should additionally consult the policy of each organizer, that you will find published on the event, as some of the statements herein may not apply.

Controller of your personal data for the LiveOn platform is the Société Anonyme under the name ETHOS MEDIA S.A., based in Piraeus (Filonos 79-81), telephone: +30 210 2109984950, Email: info@ethosmedia.eu), hereinafter referred to as "ETHOS MEDIA S.A. ”. Please note that this policy doesn’t apply on the data processing mentioned herein concerning specific functionalities of the platform (eg chat & video call), as well as data processing made in the context of third-party events, in which ETHOS MEDIA SA acts as the processor.

The aim of our policy is to capture the following in as simple, understandable and concise a way as possible:

• What data we process about you through our platform, for what purpose and on what legal basis
• What applies to personal data collected through cookies
• What legitimate interests do we pursue?
• What applies to your consent when it is necessary
• How long we store your data
• Who are the recipients of your data
• What are your rights and how can you exercise them

When you visit our website: (IP address, URL, Browser, OS)

ETHOS MEDIA S.A. can detect the IP address through which the computer or any other electronic device accesses the Internet and then our website. This is due to the way the internet works and aims to secure networks from malicious actions. For the same reason, this function collects information about the type of browser and the operating system (windows, android, iOS, etc.) of the user. This information cannot identify you directly and is stored for the minimum necessary period for network security. This information does not require your prior consent before downloading it, as it is necessary for the safe and proper operation of each website.

This information is kept in log files on our website server for 12 months.

The legal basis for the initial collection of this data is our legitimate interest in the proper and safe operation of our website. You have the right to object to the retention of this information on grounds relating to your situation, provided that your rights and freedoms prevail of our legitimate interests or the necessity of collecting the data for the establishment, exercise or support of our legal claims. On how to exercise this right, see below under the heading 'rights'.

Information stored automatically – Cookies Policy

Cookies are small data/text files that are stored on your computer's hard drive by your browser.

Cookies are divided into several categories depending on the purpose they serve and the way they work, such as facilitating your browsing from one website to another, storing your preferences and generally improving your browsing experience.

Cookies and other similar tracking technologies are governed by e‐privacy Directive EC 2002/58, which was incorporated into Greek law by Law 3471/2006, and additionally by the EU 2016/679 European Data Protection Regulation (GDPR) and by Law 4624/2019.

On our website we use cookies of four categories:

• Necessary

By necessary cookies we mean those that have been evaluated as necessary from a technical - functional point of view, as without them a (secure) connection to the website cannot be made to make the connection to the website or in general for the provision of the internet service specifically requested by the user (eg placement of products in the shopping cart). For cookies of this category, the law does not require your prior consent. For all other categories of cookies and in accordance with Law 3471/2006, art. 4, para. 5, the installation of "cookies" is allowed only if the subscriber or user has given his consent after being clearly and extensively informed.

• Absolutely necessary Cookies

Absolutely necessary cookies are essential for the proper functioning of the website. They allow you to browse and use its functions, such as access to secure areas, registration forms, favorites list, use of the shopping cart and for security reasons. These cookies do not recognize your individual identity. Without these cookies, we cannot offer effective operation of our website.

These cookies are included in the following table:

Name Provider Expiration Description Type cc_cookie LiveOn 3 months (From the moment the acceptance was made) To know if you accept cookies HTTP LiveOn_(subdomain)_liveon_tech LiveOn Session To enable us to provide you with access to areas of the LiveOn platform HTTP XSRF-TOKEN LiveOn 8 hours To enable us to provide you with access to areas of the LiveOn platform HTTP 

• Preferences

Preference cookies allow a website to remember information that changes the way the website behaves or looks, such as your preferred language or the region you are in. On the liveon.tech these cookies are used to save the language in which you prefer the content to appear, to add events directly to your online calendar, to remember your visit from different devices, to keep your messages, etc. These cookies have been categorized as necessary to provide the service you request, and are installed without the need for your consent, so that your choice of language works properly.

These cookies are included in the following table:

Name Provider Expiration Description Type accessibility LiveOn Persistent Save user preferences for page accessibility elements Local Storage 

• Performance (statistical analysis)

If you provide your consent, ETHOS MEDIA S.A. uses cookies for the statistical analysis of the operation of the website, the measurement of traffic and certain other elements of the effectiveness of the operation of the page, which are provided to us in a form that cannot directly identify you.

These cookies are included in the following table:

Name Provider Expiration Description Type _ga Google Tag Manager 2 years Registers a unique ID that is used to generate statistical data on how the visitor uses the website. HTTP _ga_# Google Tag Manager 2 years Used by Google Analytics to collect data on the number of times a user has visited the website as well as dates for the first and most recent visit. HTTP _gat Google Tag Manager 1 day Used by Google Analytics to throttle request rate HTTP _gid Google Tag Manager 1 day Registers a unique ID that is used to generate statistical data on how the visitor uses the website. HTTP 

• Targeting/advertising cookies

These cookies are used to provide content that best suits you and your interests. They can be used to send targeted advertising / offers, limit ad serving or measure the effectiveness of an advertising campaign. These cookies may be used to remember the websites you have visited to determine which online marketing channels are most effective and allow us to reward external websites and partners who have referred you to us.

These cookies are listed in the following table:

Name Provider Expiration Description Type test_cookie Google 1 day Used to check if the user browser supports cookies. HTTP IDE Google 1 year Used by Google DoubleClick to register and report the website user actions after viewing or clicking one of the advertiser ads with the purpose of measuring the efficacy of an ad and to present targeted ads to the user. HTTP VISITOR_INFO1_LIVE YouTube 179 days Tries to estimate the user bandwidth on pages with integrated YouTube videos. HTTP vuid Vimeo 2 years Registers a unique ID to keep statistics of what videos from Vimeo the user has seen. HTTP YSC YouTube Session Registers a unique ID to keep statistics of what videos from YouTube the user has seen. HTTP yt.innertube::nextId YouTube Persistent Registers a unique ID to keep statistics of what videos from YouTube the user has seen. HTTP yt.innertube::requests YouTube Persistent Registers a unique ID to keep statistics of what videos from YouTube the user has seen. HTTP yt-remote-cast-installed YouTube Persistent Stores the user video player preferences using embedded YouTube video. HTTP yt-remote-connected-devices YouTube Persistent Stores the user video player preferences using embedded YouTube video HTTP yt-remote-device-id YouTube Persistent Stores the user video player preferences using embedded YouTube video HTTP yt-remote-fast-check-period YouTube Session Stores the user video player preferences using embedded YouTube video HTTP yt-remote-session-app YouTube Session Stores the user video player preferences using embedded YouTube video HTTP yt-remote-session-name YouTube Session Stores the user video player preferences using embedded YouTube video HTTP

At any time, you can change the cookie settings installed by our website by clicking on the relevant "COOKIE SETTINGS" tab, which is located at the bottom of our website.

When you register for an event/exhibition organized by ETHOS MEDIA SA through LiveOn

In order to attend the events or digital exhibitions (hereinafter referred to as "events") organized through LiveOn it is necessary to register for this particular event by completing the registration form that you will find when entering the event. You will be asked for your full name, the company you work for, your professional capacity, your email account and optionally a contact phone number. You will need to create a personal password, which you will need to safeguard from unauthorized access by third parties.

This information is necessary for us to recognize you and allow you to enter the event and the various points of interest included in it (eg speeches, conferences, virtual exhibitors' booths, etc.) (our legal basis for collecting them is the contract you enter into with us for the provision of the service of attending and participating in the event) and to gather and evaluate our audience in terms of the type of business in which they are engaged and their interests, in order to communicate with them about our other events or services that may be of interest to them (our legal basis for collecting this information is our legitimate interest in evaluating our audience on the basis of interests and their area of activity, so that we can promote similar services or products of ours). You have the right to object to receiving such promotional messages, leaving blank the field you will find at the end of the registration form "I wish to receive promotional messages via e-mail about similar events, services or products of ETHOS MEDIA SA". You can express your opposition at any later time by pressing the "unsubscribe" button at the end of each such message you receive.

In addition, your status and the company in which you work is necessary for us to grant you any privileges of participation in the event (eg free participation or discount on the participation amount to specific professionals or to executives of companies that are exhibitors or sponsors, etc.). In these cases, you may be asked for additional information or documents proving your specific status (eg in cases of student participation with a discount you will be asked to send your student ID by e-mail). The legal basis for the collection of this information is the performance of the contract we enter into with you to provide privileged participation in our event. Your professional capacity and the company in which you work is necessary in order to facilitate you to participate in networking activities provided through the event, such as sending a request to "connect" with other participants in the event for exchange of views, finding a job by participants or exhibitors who wish to hire you, etc.

Your personal information, which is defined above as mandatory, is necessary for your participation in the event and without them it will not be possible to provide the participation service you request from us.

When you register for an event/exhibition organized by ETHOS MEDIA SA through LiveOn through your Google, LinkedIn or Facebook account

At some of our events it is possible to register through your Google, LinkedIn, or Facebook account. In this case, you grant an authorization to your account provider to allow us to collect your account information (such as user's full name or pseudonym, e-mail and picture). Your identification and entry to the event in the above cases is performed through your provider's account and using the credentials you keep in it.

In this case, this information is necessary for us to recognize you and allow you to enter the event and the various points of interest included in it (eg speeches, conferences, virtual exhibitors' booths, etc.) (our legal basis for collecting them is the contract you enter into with us for the provision of the service of attending and participating in the event) and to gather and evaluate our audience in terms of the type of business activity in which they are employed and their interests, in order to communicate with them about our other events or services that may be of interest to them (our legal basis for collecting this information is our legitimate interest in evaluating our audience based on their interests and area of activity and to promote similar services or products to them). You have the right to object to receiving such promotional messages, leaving blank the field you will find at the end of the registration form "I wish to receive promotional messages via e-mail about similar events, services or products of ETHOS MEDIA SA". You can express your opposition at any time and later by pressing the "unsubscribe" button at the end of each such message you receive.

Your personal information, which is defined above as mandatory, is necessary for your participation in the event and without them it will not be possible to provide the participation service you request from us.

When you register for an event/exhibition organized by LiveOn's ETHOS MEDIA SA via Google Form

In some events, you can register and participate through an online form embedded in our website ethosevents.eu (google form). You will be asked for your full name, the company you work for, your professional capacity, your email account, and a contact phone number with you. If you are registering on behalf of a company or other entity and not individually for yourself, you will also be asked for your name as the person applying to participate. In case you are intitled to participate with a discount due to your capacity (eg student), it will be necessary to send us additional documents proving it (eg your student ID or pass) by email to registration@ethosmedia.eu.

In this case, this information is necessary for us to recognize you and allow you to enter the event and the various points of interest included in it (eg speeches, conferences, virtual exhibitors' booths, etc.) (our legal basis for collecting them is the contract you enter into with us for the provision of the service of attending and participating in the event) and to gather and evaluate our audience in terms of the type of business activity in which they are employed and their interests, in order to communicate with them about our other events or services that may be of interest to them (our legal basis for collecting this information is our legitimate interest in evaluating our audience based on their interests and area of activity and to promote similar services or products to them). You have the right to object to receiving such promotional messages, leaving blank the field you will find at the end of the registration form "I wish to receive promotional messages via e-mail about similar events, services or products of ETHOS MEDIA SA". You can express your opposition at any time and later by pressing the "unsubscribe" button at the end of each such message you receive.

In addition, your status and the company in which you work is necessary for us to grant you any privileges of participation in the event (e.g., free participation or discount on the participation amount to specific professionals or to executives of companies that are exhibitors or sponsors, etc.). In these cases, you may be asked for additional information or documents proving your specific status (eg in cases of student participation with a discount you will be asked to send your student ID by e-mail).

Your personal information, which is defined above as mandatory, is necessary for your participation in the event and without them it will not be possible to provide the participation service you request from us.

When you participate as a speaker in an event organized by ETHOS MEDIA SA through LiveOn

If you participate as a speaker in an event conducted through LiveOn, we collect your full name, capacity and title, the company you represent, your photo and optionally your resume. Also, optionally, you can include in the information you send us the hyperlinks of your social media accounts (eg LinkedIn, Twitter, Facebook, Instagram, etc.).

These details are published both at the event within LiveOn and are accessible even by non-participants in it, as well as on the website of ETHOS MEDIA SA ethosevents.eu, where ETHOS MEDIA events are presented, to make them available for interested parties to follow the event. In addition, if you are a speaker at a public event such as our events, what is described below regarding your inclusion in audiovisual material of the event also applies to you.

The legal basis for the collection and publication of the information that is mandatory according to the above, is the contract between us for your participation as a speaker in the event. For your non-mandatory information, the legal basis is the consent you give us to publish it, according to your wish. You can withdraw this consent at any time, without retroactive effect, by sending a message to dpo@ethosmedia.eu. Accepting your request will result in the deletion of this non-mandatory information from publication. The rest of your personal information, which is defined above as mandatory, is necessary for your participation in the event and without them it will not be possible to provide your participation service agreed between us.

When you upload your CV, your photo or add a link to your social media profile to the user account you created at an event / exhibition organized by ETHOS MEDIA SA

When you register for an event, if you wish, you are given the opportunity, through your user account settings, to upload your CV and a photo of yourself that will appear on your avatar as a user. You can also add a hyperlink to your social media profile in your account details. The legal basis for the use of your information is your own consent, which you grant by uploading them and which you can revoke at any time (without retroactive effect) by removing them, for as long as the event continues to exist on LiveOn's servers. Your details are by default visible only to those participants of the event that you add to your network (networking), but you have the option to change this setting so that they are visible to other users who have registered for the event. Please note that those who have access to this information of yours have the ability to copy, export and save them. For such actions of users, LiveOn bears no responsibility and declares in advance that, according to the Law, they are permissible only with the consent of the person whose personal data relates.

Audiovisual material including a depiction of you

In case you are a speaker at an event or intervene through a question in a conference speech or participate in an event broadcasted through LiveOn, you may be depicted in the audiovisual material (video or images) of the event. This material can be visible either in real time (at the time of the live broadcast of the event), or in videos and photos that are subsequently published in the context of the event within LiveOn (video on demand), in the conference report material published on our website ethosevents.eu and is sent both to participants, but also to media (print or digital), which may cover the event or republish its details. Please note that all our events are public and if you do not wish to be included in such material you should not register. The legal basis for the collection and transmission of your information is the performance of the contract with you for your participation in the event, which by its nature as a public event entails the above uses. The legal basis for the storage and further publication of your information is our legitimate interest in promoting our public events. You have the right to object to them in advance, by not registering, as it is practically impossible to isolate and delete your data from audiovisual material.

When you use the messaging or video calling features within LiveOn as part of an event

Participants in the events conducted through LiveOn are given the opportunity to exchange text messages with each other (chat) or with representatives of exhibitors in virtual exhibitions, delegates or with speakers. Also, there is the possibility of video calls between the participants or them and the representatives of the exhibitors / delegates / speakers. This possibility may be provided on a case-by-case basis either after users have accepted each other on their network or without prior acceptance. Communication with exhibitors' representatives is possible in any case in both ways. The content of your conversation, whether written or oral, is only accessible to the participants in the conversation. Please note, however, that other participants may save it (e.g. by screenshot) or record it by other external means (e.g. video or mobile recording) without LiveOn being involved in this action.

Classified access to the metadata of the conversations (e.g., which user chatted with whom, for how long, etc.) is reserved only to specific competent technicians of Ethos Media SA, for reasons of quality assurance of LiveOn's services and technical inspections. The legal basis for the processing is our contract with users, the obligations of which include the quality of our services and the elimination of technical problems. Our technicians have committed themselves in writing and in accordance with the Law for the protection of your personal data.

Please note that in these actions (chat or video call) Ethos Media SA acts by providing the means for the conversation, i.e. as the processor on behalf of the person initiating the conversation, who has the role of controller.

When you join a video call in which you are invited to participate in an event you have not registered

Any user who makes a video call through LiveOn with another participant in the event, has the opportunity to invite a third person - not participating in the event. In this case, the caller fills in the third party's email account, to which an automated email is sent, containing the hyperlink to join the video call. It is not required to register for the event to be able to participate as a third party in the video call. If you are invited to participate in such a conversation in the manner mentioned above, LiveOn will only store and use your email address to send you the invitation and log in information. Classified access to the metadata of the conversations (e.g., which user chatted with whom, for how long, etc.) is reserved only to certain competent technicians of Ethos Media SA for reasons of quality assurance of LiveOn's services and technical inspections. The legal basis for the processing is our contract with the users, the obligations of which include the quality of our services and the elimination of technical problems. Our technicians have committed themselves in writing and in accordance with the Law for the protection of your personal data. However, please note that in this action (invitation and call making) Ethos Media SA acts by providing the means for the conversation, i.e. as the processor on behalf of the person sending the invitation, who has the role of controller.

When you consent to be contacted by sponsors and partners of the events you participate in through LiveOn

As part of your registration in any way for one of the LiveOn events, you may provide your consent to your information (in particular your email address and your name and capacity) being used by sponsors and event partners in order to send you emails to promote their own products and services, in accordance with their own privacy policy, which you will find in a hyperlink in the relevant field of your registration form. In this case, Ethos Media will transmit this information to the sponsors/partners for whom you have provided your consent. This consent is not a prerequisite for your participation in the event and can be revoked at any time without retroactive effect, by sending a relevant request to dpo@ethosmedia.eu, or in the ways provided in the policy of each sponsor/partner to whom you have provided your consent.

Automated decision-making

We do not use your personal data for automated decision-making that may have legal consequences or other significant consequences for you, nor do we create profiles for you based on your personal data.

RIGHT OF ACCESS AND RECTIFICATION

You have the right to know whether the personal data concerning you have been or will be processed and in any case to demand from ETHOS MEDIA S.A. the correction of your personal data if it is inaccurate, or their completion in case of deficiencies. When updating your personal information, you may be asked to verify your identity before we can satisfy your request.

RIGHT TO PORTABILITY

You may receive your personal data in electronic form. Your right applies to:

A) if you provided them yourself  
B) either by giving your consent  
C) or to enter a contract with us.

You will receive them in a structured, commonly used and machine-readable format (i.e. in a type of electronic file widely used and easily readable by common software), as well as transmit them or request their transmission from us to another controller, provided that this does not adversely affect the rights and freedoms of other persons.

RIGHT TO ERASURE

Under the conditions of the law, you can request the deletion of your personal data, as well as in specific cases the restriction of the processing they undergo. Personal data that we are required to keep due to legal obligations cannot be deleted. Deletion of personal data necessary for the performance of a contract may lead to cancellation of the contract or inability to perform it.

RIGHT TO OBJECT

You have the right to object at any time to the processing of data concerning you.

This right applies to you if the reason for their processing by us is our legitimate interest and you have an objection due to any of your particular circumstances (for personal, professional or social reasons).

This applies to the information that is automatically collected when you browse the internet, and on our platform, as well as when in the context of your registration for a LiveOn event you do not wish to subscribe to the mailing list of our newsletter for similar events / services or products.

RIGHT TO RESTRICTION OF PROCESSING

You have the right to request the restriction of processing of your data.

This will apply if you contest the accuracy of your data and until we verify it, when you consider that the processing being done is unlawful, when we no longer need it, or when you have exercised your right to object.

RIGHT TO WITHDRAW CONSENT

When we process your personal data on the basis of the consent you have given us, you have the right to withdraw it freely, at any time, without retroactive effect, and without suffering any consequence on other services we provide to you for other reasons (eg under a contract that exists between us).

RIGHT TO COMPLAIN

You have the right to lodge a complaint with the Personal Data Protection Authority in case you consider that your data is being unlawfully processed. The Authority recommends that you contact us to submit any complaint or request before you lodge a complaint. You can do this free of charge by emailing the Data Protection Officer appointed by ETHOS MEDIA S.A. and at dpo@ethosmedia.eu. We will make every effort to satisfy your request. In case you are not satisfied with our response, you can submit your complaint to the Authority (1-3 Kifissias Ave., 115 23 Athens, tel. 210-6475600, www.dpa.gr, email: complaints@dpa.gr).

For the exercise of your rights, as well as for any information regarding the processing of your personal data, you may submit a request to the Data Protection Officer appointed by ETHOS MEDIA SA, at dpo@ethosmedia.eu.

We may need to ask you for your identification before responding to make sure that no one else is exercising your right.

As a rule, your request will be complied with within one month of receipt or, if it is particularly complex, you will be informed accordingly at least within one month of the delay that may be caused by the complexity of the request.

Information and all related responses to your requests are provided free of charge, unless they are excessive or repetitive.

Your personal data is retained only for as long as is necessary for the purpose for which it was collected, according to the distinctions mentioned in the above cases of their use.

Data collected and stored in the context of an event is retained on LiveOn's servers for as long as the event continues to exist (usually up to 5 years).

Your contact data (name, capacity and e-mail account) collected during your registration, as long as you did not object to receiving emails about our new events, services and products that may be of interest to you, will be retained for as long as you do not express your opposition by pressing the "unsubscribe" button that is at the end of each such message you will receive.

• Access to the data is restricted only to authorized partners of ETHOS MEDIA S.A., whenever necessary. We may give access to your data on a case-by-case basis to our partners who provide their services to us (such as web hosting providers, website management providers, IT support providers, email sending companies, livestreaming service providers, service providers such as Zoom, to view events or hold conversations through it integrated into LiveOn, Viber to send messages to event registrants with hyperlinks to their entry or start reminders etc) if their services are necessary for our operation and your service. All our partners are committed to us by a contract to protect your personal data and are committed not to disclosing it to anyone else.
• Access to some of your data, according to the distinctions mentioned for each type of processing, is granted to those who participated in the specific event you registered and maintain a user account, for as long as the event is hosted on LiveOn's servers (usually up to 5 years).
• If you are a speaker at an event, your full name, photo and title are published both at the event within LiveOn, with access by anyone (and non-registered user), and on the website of ETHOS MEDIA GROUP SA ethosevents.eu.
• If you provide your explicit consent, we will forward to the sponsors / partners of the specific event your name, capacity and email account, in order to subscribe you to the list of recipients of their promotional messages (newsletter) or to contact you. You can see the sponsors/partners of each event in the announcement of each event either when you register for it on LiveOn, or in the "next events" section on our website ethosevents.eu. Before providing your consent, you should consult the policy of each sponsor / partner. Please note that withdrawal of your consent should be addressed to the respective sponsor / partner, in whose list of recipients you have registered, however it can also be submitted to dpo@ethosmedia.eu, in order to be transmitted to its intended sponsor/partner.
• If during your registration to our events you provide your explicit consent, we will transmit to the sponsors / partners of the specific event and / or to interested sponsors / partners of the next similar event, an anonymous list that will contain only the title of each participant and the name of his/her company. None of your other data will be included on this list. This transmission is made for the purposes of reporting the event on behalf of the sponsor / partner (quantitative and qualitative audience measurement, statistical evaluation of categories of business sectors that participated, etc.) and for the purpose of promoting the events of Ethos Media SA to interested sponsors and partners of subsequent events.

In any case, your personal data will not be transmitted or disclosed to anyone for marketing purposes without your prior express consent.

Your personal data is not transferred to third countries outside the EEA or to international organizations, which do not enjoy an adequacy decision for the protection of personal data or without the necessary guarantees provided by the GDPR. Our platform's data is stored on secure servers within the EU.

ETHOS MEDIA S.A. implements appropriate technical and organizational measures to ensure the appropriate level of security of your data against risks. However, no information system is 100% secure. In any case, ETHOS MEDIA S.A. has put in place a plan to deal with any incident of violation and to eliminate or limit its consequences, according to which if a high risk to your rights or freedoms arises, you will be informed immediately.

Update and amendment

ETHOS MEDIA S.A. reserves the right to modify / update this Policy, without the obligation to inform you in advance. Please always read the Privacy Policy before using our website, to be informed about its current version.

This Policy was last updated: March 2023